Nventory

Can you answer these eight questions right now?

Most organizations have asset information spread across spreadsheets, purchasing systems, vendor portals, invoices, contracts, service desks, and individual IT teams.

The result is a familiar set of questions that are surprisingly difficult to answer:

What do we actually own?

Where is it?

Who has it?

Is it still under warranty?

When does support end?

Which contract covers it?

What renews next quarter?

What needs to be replaced next year — and how much will that cost?

Nventory brings those answers together and turns them into action.

From purchase order to retirement

Nventory maintains a complete lifecycle record for every technology asset.

Purchase

Capture purchase orders, vendors, quantities, pricing, and procurement history.

Receive

Receive equipment into inventory, record serial numbers, and create asset records automatically.

Deploy

Assign equipment to users, sites, divisions, warehouses, or specific locations.

Manage

Track warranty, support coverage, software, contracts, transfers, audits, repairs, and RMAs throughout the asset's life.

Plan

Identify approaching warranty expirations, vendor end-of-support dates, contract renewals, coverage gaps, and upcoming replacement costs.

Retire

Maintain the complete history of an asset through replacement and retirement.

One lifecycle. One record. Full history.

Meet the Asset Passport

Every asset gets its own digital passport.

Instead of searching across systems to understand a device, Nventory brings its entire history together in one place.

See:

· Manufacturer and model
· Serial number and asset identity
· Purchase date and cost
· Purchase order and vendor
· Current user
· Division, site, and location
· Warranty status
· End-of-sale and end-of-support dates
· Contracts covering the asset
· RMA and repair history
· Transfers and assignments
· Inventory audit history
· Complete lifecycle timeline

From the day equipment arrives until the day it is retired, Nventory maintains its story.

Stop discovering deadlines after they become problems.

The Nventory Action Center

Nventory continuously evaluates the technology estate and surfaces what requires attention.

Instead of making IT teams search through dashboards and reports, the Action Center organizes work into:

DO NOW

Issues requiring immediate attention.

THIS WEEK

Upcoming actions that should be addressed soon.

THIS MONTH

Renewals, expirations, replacements, and operational work approaching.

KEEP AN EYE ON

Longer-term risks and lifecycle events worth planning for.

Nventory can surface:

Expiring warranties
End-of-support equipment
Contract renewals
Software renewal and cancellation deadlines
Assets without support coverage
Missing assets
Unassigned equipment
Aging warehouse inventory
Pending receiving
Overdue approvals
RMA deadlines
Transfer actions
Unused software licenses

Every action links directly to the record that needs attention.

No more hunting for the problem.

Know what's coming—before it becomes a problem.

Turn lifecycle data into planning across warranties, contracts, coverage, software and budgets.

Refresh Forecasting

Project replacement spending by year using recorded lifecycle dates and costs. Give leadership a clearer basis for the next budget.

See the product view

Nventory asset cost and refresh planning

Warranty & End-of-Life

See what is approaching warranty expiration or vendor end of support, and what belongs in your next refresh plan.

See the product view

Contract Intelligence

Connect contract terms, renewal dates, cancellation notices and value to the assets they cover.

See the product view

Coverage Gap Detection

Find assets without recorded support or maintenance coverage and prioritize review before a critical device fails.

See the product view

Software License Tracking

Track purchased and assigned seats, utilization, spend and renewal dates. Find unused capacity and upcoming cancellation deadlines.

AI-Assisted Contract Extraction

Turn uploaded documents into proposed contract fields. A person reviews and confirms each extraction before it becomes authoritative.

Procurement and asset management finally speak the same language.

Purchasing equipment shouldn't create another manual data-entry project. Connect the purchase to the asset's useful life.

Search as you type

Find matching records as you type, or describe what you need—for example, a laptop with 16 GB of RAM.

Hardware bundles, separate renewals

Track the device and its bundled security subscription or support term separately. The license may expire while the hardware remains useful.

Faster receiving

Select the first item, hold Shift and select the last to include everything in between. Receive the selected merchandise together.

Supplier products & availability

Look up exact supplier SKUs or manufacturer part numbers, review warehouse stock snapshots and save the selected product. Verified invoices provide shipment references and tracking numbers.

Reviewed invoice reconciliation

Match invoice lines to serial evidence, allocate discounts and apply a verified customer price. Group confirmed server components without duplicating customer cost.

RequestQuotePurchase OrderReceivingAssetDeploymentLifecycleRetirement

Keep traceability from the original purchase decision through the useful life of the technology.

Nventory supplier products and availability

Nventory reviewed invoice reconciliation

Built for real IT operations—and the work that comes with it.

Organize day-to-day work and use automation to follow up on lifecycle events.

Location hierarchy

Organize assets by Organization → Division → Site → Location → User, across offices, warehouses, branches and remote employees.

Warehouse

Track available inventory and identify equipment sitting unused for too long.

Deployment

Move equipment into service and assign it to the appropriate user and location.

Transfers

Follow equipment as it moves between users, departments and facilities.

RMA & Repair

Manage repair cases, replacements and serial-number swaps while preserving asset history.

Inventory Audits

Validate what is present and flag missing equipment. Print QR labels and count a site using a phone camera.

Let Nventory do the remembering.

WHEN a support contract approaches expiration
THEN assign a renewal review to Procurement.

WHEN an asset reaches end of support
THEN create a refresh task for IT Operations.

WHEN software utilization drops below your threshold
THEN notify the software owner.

WHEN a high-value asset lacks support coverage
THEN create a coverage-review task.

Test rules before activation. Automated actions are logged for accountability.

Escalate as deadlines approach.

Bring lifecycle events to your team when they become more urgent, rather than repeating the same warning every day.

90 days30 days7 daysOverdue

In-app notifications • Email • Slack • Microsoft Teams • Secure Webhooks

See automation and audit screens

Stay ahead of certificate expiration.

Track expiration, owners and certificate evidence in Lifecycle → Certificates.

Free users can add records manually, import CSV, export CSV, Excel or PDF, and receive basic in-app expiration alerts.

Paid plans add public certificate discovery, bulk URL previews and monitoring every six hours. Review the results before saving them.

Enterprise adds custom alert thresholds, public trust-chain checks and internal CA records.

Certificates do not count toward the 500-item free allowance.

Monitoring detects certificate changes and renewals; it does not renew or install certificates. Private hostnames can be tracked manually.

Nventory certificate details and expiration alerts

Built for CIOs. Useful to everyone.

CIO & IT Leadership

Understand asset value, lifecycle risk, refresh requirements, upcoming renewals, and future technology spending.

IT Operations

Know where equipment is, who has it, what's covered, what needs repair, and what requires action.

Procurement

Connect purchasing decisions directly to the assets and contracts they create.

Finance

Understand technology spend, renewal obligations, vendor relationships, software waste, and upcoming capital requirements.

Executive reporting without rebuilding spreadsheets

Nventory turns operational asset data into decision-ready reporting across:

Asset inventory
Warranty exposure
End-of-life exposure
Refresh forecasts
Contracts
Software spending
Procurement spending
Vendor relationships
Inventory audits

Filter, analyze, and export when deeper analysis is required.

Built for complex organizations

Nventory was designed as a multi-tenant enterprise platform from the beginning.

Organizations can manage multiple divisions, sites, locations, vendors, contracts, users, and thousands of technology assets while maintaining strict separation between client environments.

For managed service providers, Nventory provides centralized management across customer environments without combining customer data.

Private AI where it makes sense. Deterministic logic where it matters.

Nventory uses AI selectively — not as a replacement for accountable business decisions.

AI assists with document understanding, contract extraction, lifecycle matching, and natural-language interaction with asset data through Ask Nventory — which answers only from your own data, links every figure to its source, and proposes changes for a person to apply.

Critical dates and extracted contract information remain review-gated before becoming authoritative.

Lifecycle calculations, deadline escalation, forecasting, and workflow rules remain explainable and auditable.

For BeyondNets-hosted AI capabilities, sensitive document processing can remain within the BeyondNets-controlled environment rather than being sent to public AI services.

Ask Nventory — grounded assistant over your own asset data

Start free. Add capacity and connected workflows.

Choose the capacity and capabilities your organization needs.

Free · Up to 500 combined items

Core hardware, software and contract inventory; manual certificate tracking, import/export and basic in-app alerts. Certificate records do not consume the allowance.

Paid · Connected operations

Expand item capacity and unlock procurement, commercial and lifecycle workflows, public certificate discovery, six-hour monitoring, API access and configured outbound alerts.

Enterprise · Additional controls

Paid capabilities with custom certificate thresholds, public trust-chain checks and internal CA certificate records.

The free allowance combines counted assets, software licenses, contracts and tracked entitlements. Free use includes company-name and logo permission under the Nventory agreement. Supplier workflows require their corresponding connections; outbound alerts require configured channels.

Sign up free Discuss paid licensing

Common questions

How do I get started?

Submit a free signup request. BeyondNets reviews it and contacts you to arrange activation. You can begin adding records once your workspace is activated.

Can I import my existing spreadsheet?

Use CSV import for supported inventory records and certificates. Certificate exports to CSV, Excel and PDF are included on Free; other exports depend on the record type and plan.

Does it work across multiple sites and divisions?

Yes. Organize divisions, sites, locations and users while keeping customer environments separate.

What happens if my paid license lapses?

Your records are retained. Access returns to the applicable allowance and features; records over the limit are hidden from company views and search. Adding capacity restores access to those records.

Do certificates count against the 500-item free allowance?

No. Certificate records do not consume licensed item capacity.

Can Nventory renew or install certificates?

No. It monitors public endpoints and alerts on certificate changes and expiration. Private hostnames can be tracked manually; hosted discovery does not scan private networks.

Is there an API?

Yes. API access is available on paid plans.

Does it work for managed service providers?

Yes. Nventory supports management across customer environments while keeping their records separate.

What shipment information is available?

Verified supplier invoices provide shipment references, carrier names and tracking numbers. Live carrier delivery events and supplier product images are not currently connected.

Know what you own. Know what it costs. Know what needs action.

Can you answer these eight questions right now?

From purchase order to retirement

Meet the Asset Passport

Stop discovering deadlines after they become problems.

The Nventory Action Center

Know what's coming—before it becomes a problem.

Refresh Forecasting

Warranty & End-of-Life

Contract Intelligence

Coverage Gap Detection

Software License Tracking

AI-Assisted Contract Extraction

Procurement and asset management finally speak the same language.

Built for real IT operations—and the work that comes with it.

Let Nventory do the remembering.

Escalate as deadlines approach.

Stay ahead of certificate expiration.

Built for CIOs. Useful to everyone.

Executive reporting without rebuilding spreadsheets

Built for complex organizations

Private AI where it makes sense. Deterministic logic where it matters.

Nventory + NCERIO

Start free. Add capacity and connected workflows.

Common questions

From inventory to intelligence.

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